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Free tool

Close-Time Calculator

See what every extra day of month-end close is costing you — and what compressing it back to a clean target buys back, month after month. Results update as you type.

Days from period-end to books locked.
Everyone whose hours land on the close — GL, AP, AR, treasury, reporting.
Total close-work hours per person across the full close, not per day.
$/ hr
Salary + benefits & overhead, per hour.
KCT pattern: ~2 weeks → ~4 days for public-sector finance teams.
Annual close cost
$0
at current close duration
  • $0cost per close (staff × hours × $/hr)
  • 0staff-hours recoverable / year at target
  • $0$ recoverable / year at target
  • 12 days → 4 daysindicative post-stabilization range
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How it’s calculated

Cost per close = staff × hours per person × $/hr.

Annual close cost = cost per close × 12 closes per year.

Recoverable hours & $ per year = the gap between current and target close, applied to staff × hours × $/hr × 12.

Assumption: hours per person scale roughly with close duration. If your current close is 12 days and your target is 4, we treat hours per person at target as ~one-third of hours per person today. Use the indicative band as a planning range, not a quote — what the close actually compresses to depends on configuration, reconciliations, and the operating rhythm.

What a faster close is actually worth

A 10-day close that should be a 5-day close is not just a finance frustration — it is a measurable cost. Every additional day is staff hours that do not move to forecasting, audit prep, capital planning, or grant work. This free calculator turns that delay into a yearly dollar figure so you can size the prize before sizing the project.

Where the days actually go

  • Sub-ledger to GL reconciliations done by hand instead of automatically
  • Bank, inter-fund, and AR reconciliations chased through spreadsheets
  • Manual journal entries the system should be posting
  • Reports rebuilt every cycle because the ERP will not produce them clean
  • Late-arriving sub-ledger postings and broken integrations

From estimate to a stabilized close

Capturing this is the work of ERP Recovery & Stabilization — fixing the configuration, repairing reconciliations, and rebuilding the close calendar. Pair it with the free ERP Health Check to find where you stand, and when you are ready, book a discovery call.

FAQ

Close-Time Calculator questions

+How accurate is the Close-Time Calculator?
It is a directional estimate, not a quote. It multiplies the close days you cut by your finance headcount, hours per day on close work, twelve closes a year, and loaded hourly cost. A discovery call replaces the estimate with numbers specific to your reconciliations and close calendar.
+What is a realistic target close for a public-sector ERP?
A stabilized public-sector close typically lands between 4 and 7 business days. Five days is a useful default — aggressive enough to drive change, realistic on the platforms public-sector buyers run.
+Does this only measure labor cost?
Yes — this version captures the labor cost of the extra days. It does not yet model audit findings, late reporting penalties, or opportunity cost. Those usually show up in a discovery call as additional drivers.
+How is this different from the ERP ROI Calculator?
The ROI Calculator sizes all manual workarounds across finance and back-office operations. The Close-Time Calculator zooms in on month-end close days specifically — useful when the close is the symptom your CFO cares about most.